Bookings

Please fill out the following to reserve your place:

Your Holiday
Contact Details
Passengers
Please list all passengers (including the one shown above). Please include full names exactly as shown in passports.
Title First Name Middle Name(s) Surname Date of Birth Passport Number Expires
Your Safety
It is essential that you take out adequate holiday insurance cover. Please show the details on this form (including policy number) or let us have the details at least four weeks prior to departure:
Agreement
Total Deposit: £
(Per Person: UK - £100, Europe - £350, Worldwide - £500)
I am over 18 years old and I agree to accept the terms and conditions of this holiday on behalf of the persons named above.

Alternative Booking Methods

By Post

Please print out the above form, sign it and post it to us together with the appropriate deposit. Our address is:

Langdale Walking Holidays,
Helsington Laithes Cottage,
Kendal, Cumbria, LA9 5RN,
United Kingdom

By Phone

You can also reserve your place by calling us on 01539 735108.

Payment

As we have an obligation to pay agents on time we appreciate receiving your balance by the due date, which is not less than ten weeks prior to departure. If your final payment is not made on time, we reserve the right to treat the reservation as cancelled and to apply appropriate cancellation charges as shown below. (This is to cover payments that we have made to airlines and agents and to compensate us for our processing expenses.)

We accept payment by card, cheque or bank transfer. Full details can be found here.

Booking Conditions

Signing the Booking Form confirms your acceptance of the Booking Conditions on behalf of the persons named. We will confirm your booking by mail or email including an invoice with the final balance due date. Please note that in order to reduce administrative costs, we do not normally send out reminders for you to pay the invoice. Four weeks before departure all final documents will be sent along with flight tickets (if included), a recommended list of items to take with you and a confirmed itinerary.

Unless otherwise requested, we book non-smoking rooms when available. We kindly request that smokers do not smoke in vehicles, at meal times or on walking trails.

Your Financial Protection - ATOL 5958

Your Financial Protection - When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.

We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).

If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

Cancellation

You may cancel your holiday at any time. Such cancellation should be confirmed in writing by the person who signed the Booking Form. Please note that deposits are non-returnable in the event of you or any member of your party cancelling the holiday. The cancellation charges applied will depend on when your written instructions are received, and how many days before the departure this is. Percentage charges shown below are a percentage of the total cost of the holiday:

Days before departure Cancellation charge
Over 90 days Deposit
90 to 61 days Deposit and any costs already incurred
60 to 46 days 50% of full price
45 to 31 days 60% of full price
30 to 16 days 75% of full price
15 days or less 100% of full price

Travel Insurance

It is a condition of every booking that you insure against all holiday risks. Such insurance should ensure that you are fully covered against unexpected cancellation charges, medical expenses arising abroad, loss of luggage, money or personal belongings and personal liability claims. We request evidence of your insurance arrangements prior to departure.

If you are a European citizen and travelling in Europe we recommend that you take a European Health Insurance Card (EHIC) with you. It is free to all UK residents but please note that it does not replace travel insurance. EHIC forms are available on request from the Post Office or online at the NHS website.

Passport, Visas & Health

You are responsible for ensuring that you have a valid passport, any relevant visas and that you conform to the health regulations of the countries to be visited during the tour. Please consult your local medical centre regarding vaccinations and other precautions.

Liability

We have a duty to ensure that holiday arrangements are provided as described in the brochure and delivered to a reasonable standard. We cannot, however be held responsible for any damage, loss or expense arising from war, threat of war, terrorist attack, natural disaster, civil unrest or industrial dispute. In the event of political tension or a natural disaster, tours will only be cancelled on the advice of the Foreign & Commonwealth Office (FCO). Up to date information can be obtained from the FCO website. If we do cancel a holiday, for whatever reason, payments will be refunded in full.

We will not accept liability for any injury, accident, sickness, damage, delay or any irregularity. Luggage and personal effects are at all times the client's risk. When you travel with an air or sea carrier, the conditions of carriage of that carrier apply, some of which may limit or exclude liability. Air travel is also subject to operational decisions of air carriers and airports, which may result in delays or cancellation or in aircraft being diverted, a matter over which we have no control.

We reserve the right to pass on any Government taxes or compulsory charges that may be introduced after the publication of the details for each holiday. These include increases in Air Passenger Duty, fuel surcharges and currency fluctuation.

We hold indemnity insurance to cover the possibility of any claim, with a limit of £2,000,000 for Public/Products liability, £1,000,000 for Legal Defence Costs and £1,000,000 for Professional Indemnity.

Organisation of Tours & Tour Leader

Escorted tours involve walking and adventurous activities. Most of the walks are neither easy nor difficult but may be a challenge, and are suitable for anyone who enjoys a reasonable level of fitness. You should be aware that the holidays can involve certain inherent risks and dangers associated with travel and walking in remote places which may have limited or no medical or rescue facilities. This reinforces the importance of correct travel insurance.

Each holiday will have a Tour Leader, who has the right to disqualify any client at any time during the holiday should he or she reasonably consider it to be necessary for the well-being or safety of the group as a whole, or due to a client's actions having an adverse effect on the enjoyment of the tour for other members of the group. Appropriate medical advice will be taken if applicable and if available.

Tour Alterations

We reserve the right to modify the tour itinerary, travel arrangements and accommodation if affected by unforeseen circumstances beyond our control, and agree to keep you informed accordingly.

Tours are costed based on a minimum number of passengers travelling together, and if this number is not reached we will either cancel the tour and give you a full refund, or alternatively, and with your prior consent, the tour will be operated below the minimum number but with the addition of a supplement.

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